The Exon Singers Data Protection and Privacy Policy

If you join our mailing list, your name and e-mail address will be held only for the purposes of contacting you about The Exon Singers’ activities.

We will not share your information with other organisations or individuals.

You can unsubscribe at any time by sending an e-mail to with the word “UNSUBSCRIBE” in the subject line.

The Exon Singers’ data use and protection policy

In order to protect the privacy of individuals who subscribe to The Exon Singers mailing lists, The Exon Singers observe the following policy:

  • We collect only the name and e-mail address (“data”) of individuals who would like to be kept informed of the choir’s activities, and the written address of our financial supporters.
  • Data are stored on a single, password-protected database.
  • Paper records containing data (e.g. a sign-up sheet or feedback form from a concert) are destroyed once the data have been entered in the database.
  • Access to the database is limited only to those members of The Exon Singers committee who need to work with the information. In most circumstances this is only the committee member in charge of marketing and audience development.
  • We make it straightforward for an individual to request that their data be deleted from our database. They may do this by sending an e-mail to the choir’s e-mail address above with the word “UNSUBSCRIBE” in the title.
  • We promptly delete the individual’s data upon their request.
  • We explain clearly on our website the purpose and use of our e-mail list, and how individuals may have their data removed.
  • Once a year we remind our e-mail list subscribers of our data use and protection procedures, and offer them the option to unsubscribe if they wish. This reminder will take the form of an e-mail exclusively on this topic, or a prominent section of a publicity e-mail.